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Calculating an accurate cost estimate for your move: Detailed instructions
Creating an accurate cost estimate for your move is difficult due to the variety of influencing factors. However, with detailed planning and careful research, you can get a good idea. Below I will guide you through 16 steps that will help you:
+ Determine the type of move
• Self-move: You organize and do everything yourself. Cheap, but time- and labor-intensive.
• Partial move: You pack and transport parts of the inventory yourself, a moving company takes care of the rest.
• Complete move: The moving company takes care of everything, from packing to setting up. Most expensive, but most convenient option.
+ Record the moving goods
• Make a list of all the furniture and moving boxes.
• Estimate the volume in cubic meters (m³). Rule of thumb: Living space x 0.125 = moving volume.
• Pay attention to bulky items such as pianos or refrigerators.
+ Determine the moving distance
• Calculate the distance between the old and new apartment in kilometers (km).
• Take into account possible detours or highway tolls.
+ Determine additional services
• Do you need assembly or disassembly work for furniture?
• Do you pack yourself or will the moving company do this?
• Should insurance cover be taken out for your moving goods?
+ Obtain quotes
• Request 3 quotes from at least reputable moving companies in your region.
• Pay attention to the detailed scope of services and pricing.
• Compare the quotes carefully and question any ambiguities.
+ Consider cost factors
• Volume of moving: The more moving goods, the higher the costs.
• Distance of moving: Longer moves mean higher transport costs.
• Floors: Moving to higher floors without an elevator may require more carrying work and are therefore more expensive.
• Accessibility: Narrow staircases or narrow driveways can increase the effort.
• Scheduling: Moving on weekends or holidays is usually more expensive.
• Additional services: assembly, disassembly, packing and insurance increase the price.
+ Select a moving company
• Look for reputable providers with experience and a good reputation.
• Check the company's reviews and references.
• Make sure the company has the necessary insurance.
• Compare the prices and services of different providers carefully.
+ Negotiate the estimate
• If necessary, get additional quotes to negotiate the price.
• Ask about discounts for early bookings or moves in the off-season.
• Agree on a fixed price in the estimate to avoid surprises later.
+ Receive detailed order confirmation
• Have the moving company send you a written order confirmation with all the details.
• Pay attention to the agreed services, prices, dates and payment terms.
• Clarify any open questions or concerns in advance.
+ Organize moving day
• Plan the moving day in detail.
• Pack important documents and valuables within easy reach.
• Provide enough drinks and snacks for the moving helpers.
• Inform neighbors and property management about the move.
+ Pack moving items carefully
• Use sturdy moving boxes and enough padding material.
• Clearly label the boxes with the contents and the destination room.
• Disassemble furniture if possible to make transport easier.
• Transport sensitive items separately.
+ Instruct moving helpers
• Instruct the moving helpers where each piece of furniture should go.
• Inform them about any special features or weak points.
• Create clear access routes and parking spaces.
• Offer the moving helpers drinks and, if necessary, lunch.
+ Complete the move
• Supervise the move and coordinate the process. • Make sure that all items are transported safely and undamaged.
+ After the move
• Check that all items have arrived undamaged.
• Assemble and put away your furniture and boxes.
• Register with authorities and service providers at the new address.
+ Billing and feedback
• Check the final bill from the moving company.
• Pay the agreed costs and evaluate the services provided.
• Give feedback to the moving company.
+ Deduct moving costs from your taxes
• Keep all invoices and receipts.
• Find out about possible tax deductibility of moving costs.
• Submit the documents with your tax return.
Good luck with your move! With #ButlerUmzüge
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